Out & Equal’s annual Summit Kick-Off webinar featured leaders from the team, including Out & Equal CEO Erin Uritus, who shared important and exciting updates about this year’s Workplace Summit event including:
• 2023 Summit Theme reveal
• Summit Registration and Housing details
• Workshops and Learning Sessions updates
• Outie Awards Nomination Process information
• Safety and Security updates
• And more…
Frequently Asked Questions
Who is Out & Equal?
Out & Equal is the premier global nonprofit organization working exclusively on LGBTQ+ workplace equality. Through our worldwide programs, strategic corporate partnerships, and sought-after events, such as the annual Workplace Summit, we help LGBTQ+ individuals realize their fullest and most authentic potential, while supporting organizations in creating cultures of belonging for all. Our goal is to transform workplaces, inspire leaders, and galvanize systemic change. Together, we can develop truly inclusive cultures—inside our workplaces and out. That’s the business of Out & Equal. That’s the Business of BelongingTM.
Where and when will the 2023 Workplace Summit take place?
The 2023 Workplace Summit will take place within The Walt Disney World Resort, Orlando, Florida, USA on September 11, 2023 (Pre-Con Leadership Day) and September 12th – 14th, 2023 (Workplace Summit).
Is Summit open to the general public?
This year’s event is a closed event, exclusive to known and vetted Partners. If you are interested in your company becoming a Partner, please contact Partnerships@outandequal.org.
Is Summit an in-person only event?
Attendees will be able to participate In-Person or virtually (via e-Pass). Attendees will make their attendance selection during the registration process. All In-Person attendees will also have access to e-Pass.
In-Person attendees: full Summit registration includes the full 3-day event, September 12th through 14th, with access to all Out & Equal-hosted programming (with the exception of invitation-only events).
e-Pass attendees: includes access to select sessions from Summit programming (Plenaries, Premier Sessions and select Workshop sessions). EPass does not include access to Pre-Con Leadership Day programming, September 11.
What does the e-Pass registration include?
2023 Workplace Summit once again includes an ePass solution for those who are not able to join us in person, as well as for all full-access ticket holders who wish to view select sessions and associated session materials on demand post-Summit.
Select Summit content will be available to full-access and ePass ticket holders until Friday, November 18, 2023, via the virtual Summit platform/app.
What is the attire for Summit?
Business casual attire is appropriate for much of Summit. For the Gala Plenary (Thursday, September 14th), attire is “business festive” – wear your business casual clothes or feel free to dress it up! View past event photos for inspiration.
Will transportation be provided to attendees during Summit?
Yes, exclusive and complimentary transportation between all three venues will be available throughout the event to ensure a seamless experience.
What meals will be provided to attendees during Summit?
Complementary meals will be provided during our three Plenaries: Opening Brunch (Tuesday, 9/12), Opening Brunch (Wednesday, 9/13), and evening Gala (Thursday, 9/14).
Can non-registered guests (spouses/partners) of attendees participate in any of the after-hours events or buy tickets?
Unfortunately, we will not be selling tickets to non-registered spouses/partners for any Out & Equal hosted events at this year’s Workplace Summit.
How do I register for Summit?
Since Summit is a closed event, the registration link will not be published. Partner attendees selected by their company to attend Summit will receive an email from the designated Partnership contact at your company which will include registration instructions.
My partner registration code it isn’t working. What do I do?
Please contact SummitReg@executivevents.com for assistance applying your code to your registration.
Our partnership agreement includes the option to purchase additional registrations? Who do I contact to purchase additional registrations?
Please contact your company’s Partner Success Manager for assistance. If you do not know your Partner Success Manager, please email Partnerships@outandequal.org.
My company is an Out & Equal Partner, but I was not provided a registration code. Where do I retrieve my code?
As a Partner, your company may have been given a limited number of registration codes for their delegation. These codes MUST be distributed by the designated Partnership contact at your company and cannot be distributed by Out & Equal. If you believe you should have received a code for registration, please contact your company representative. If you do not know who the company representative is, please contact Partnerships@outandequal.org.
How do I register a group?
To register a group of over 10 attendees, please contact SummitReg@executivevents.com. Please note that we do not offer a special group rate.
When do Partner registration codes expire? My company did not use all registrations included in our Partnership. Can we apply unused registrations to next year’s Workplace Summit?
All registration codes expire Friday, August 11th and cannot be carried over to future Out & Equal events.
How do I cancel my in-person or e-Pass registration?
In your confirmation email, click “Modify Registration” to access and edit and/or cancel your registration record within the event policy restrictions. Cancellations made before August 31st are eligible for a 100% refund, minus a mandatory $100 cancellation processing fee. However, starting from September 1st and for no-shows, no refunds will be granted.
For additional assistance please contact SummitReg@executivevents.com
I am unable to attend the event, how do I transfer my registration to someone else?
Name changes and transfers for registrations within the same company/organization are allowed until September 1st. After September 1st, transfers will no longer be accepted and cancellations will not be eligible for refunds.
Please contact SummitReg@executivevents.com for assistance transferring your registration.
How do I register as a Federal Government employee?
Please contact SummitReg@executivevents.com to obtain the separate link to register as a Federal Government employee. Please note that you must have a .gov or .mil email address to be eligible for the Government rate.
What forms of payment are accepted?
For the 2023 Workplace Summit, all registrations must be paid for with a credit card. Registrations will not be considered complete without the application of a credit card, so please have a credit card available before beginning your registration.
Does Out & Equal have a group rate at any hotels?
Yes, we are thrilled to be partnering with three unique properties to provide accommodations for our attendees to relax, enjoy Summit, and connect with other Workplace Summit attendees. Rooms at each property are booked on a first come, first serve basis.
Disney’s Coronado Springs Resort – Plenaries, Engagement Center, and much more
Hilton Orlando Buena Vista Palace – Workshops, exciting activations, and much more
Hilton Orlando Lake Buena Vista – Workshops, exciting activations, and much more
How can I reserve a hotel room for Summit?
Upon completing registration, attendees will receive booking information, including the link to the housing site, in the registration confirmation email. To secure Out & Equal’s special group rate, your hotel reservation must be booked by Friday, August 11th, 2023.
I’m having issues with reserving my hotel room for Summit. Who should I contact?
Please email SummitHousing@executivevents.com for assistance.
I would like to reserve a sub-block at one of the hotels for our company’s contingent attending the event. Who should I contact?
Sub-blocks are only available to Partners who are Silver level and above (Silver, Gold, Platinum, and Titanium) AND have 15+ attendees per night. To reserve a sub-block, please contact SummitHousing@executivevents.com. Sub-blocks are subject to availability and booked on a first come, first serve basis.
Where can I access the Summit schedule?
A tentative Summit schedule will be released on our Summit page in the coming weeks.
I’ve heard great things about the Summit Buddy Program. Can I still sign up?
You can sign up for the Buddy Program during the registration process. Please note that space is limited, so we encourage you to sign up as soon as possible.
I’m interested in attending Pre-Con Leadership Day on Monday, September 11th. How do I register?
Our Pre-Con Leadership Day programming is available as an “add-on” during the registration process. Depending on your Partner code type, these sessions will either be complimentary or be available for purchase.
Will attendees receive HRCI or SHRM CEU credits for any of the sessions at Summit?
Many of our in-person workshops are eligible for PDCs—contact email@example.com for more information.
Will all of our in-person employees be seated together during the Plenary sessions?
Yes, as long as all of your attendees from your company select the correct company name during the registration process, your entire contingency will be seated together at one or multiple tables depending on your group’s size. Seating assignments will be printed on each attendee’s badge.
I have questions about my company’s in-person or virtual Engagement Center booth. Who should I contact?
Information about the In-Person and Virtual Engagement Center booths is forthcoming. Please check back for updated information. For questions about your booth, please contact EngagementCenter@outandequal.org
Will Out & Equal host an Engagement Center webinar?
Yes, a webinar dedicated to In-Person and Virtual Engagement Center booths logistics and build-out will be offered to Partners. The date of the webinar along with an invitation to register will be shared in the coming weeks.
Health & Safety
Will masks and/or vaccines be required to attend Summit?
At this time masks and vaccines are not required to attend this event. As the state of public health information is fluid, we encourage attendees to frequently check this page, as policies and mandates are subject to change. If you feel ill or had recent exposure to a COVID-19 case, please do not attend any Out & Equal events.