2022 Executive Forum Registration Policies

Privacy Policy 

Your data privacy and security are important to us. When you register for this event, Out & Equal will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. For additional information, please review our privacy policy. 

Liability Waiver + Be Well Agreement 

As a condition of my participation in this meeting or event, I hereby waive any claim I may have against Out & Equal and its officers, directors, employees, or agents, or against the presenters or speakers, for reliance on any information presented and release Out & Equal from and against any and all liability for damage or injury that may arise from my participation or attendance at the program. I further understand and agree that all property rights in the material presented, including common law copyright, are expressly reserved to the presenter or speaker or to Out & Equal. I acknowledge that participation in Out & Equal events and activities brings some risk and I do hereby assume responsibility for my own well-being. If another individual participates in my place per Out & Equal transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer.  

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I understand that Out & Equal has written and provided to me their policies in relation to health and safety protocols for this event. I (and on behalf of my guest(s)) waive and release Out & Equal and its sponsors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by Out & Equal.  

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask when requested and/or required, minimize face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any Out & Equal event if I feel ill or had recent exposure to a COVID-19 case.  

This waiver and release is binding on me and my heirs and successors.  

Disclaimer and Waiver  

Out & Equal intends to take photographs and video of this event for use in Out & Equal news and promotional material, in print, electronic and other media, including the Out & Equal website. By participating in this event, I grant Out & Equal the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of Out & Equal. Media may be displayed, distributed or used by Out & Equal for any purpose.  

 

Code of Conduct and Community Guidelines 

Executive Forum is designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe learning environment.  

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy, and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by Out & Equal or not.  

All attendees, guests, speakers, organizers, volunteers, partners, vendors, and staff at any Out & Equal event are required to observe the following Code of Conduct.  

All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.  

Safe Space  
Executive Forum is intended to be a safe and welcoming space for all individuals, inclusive of all sexual orientations, gender identities and expressions. Please treat everyone with respect. Healthy debates are natural, and kindness is required. Degrading comments on/about topics such as race, religion, culture, ability, geographic or political affiliation, sexual orientation, gender or identity will not be tolerated. In addition, we seek to uphold a safe space in which speakers and attendees can share real life experiences – these may include traumatic experiences that, for some, is difficult to take in. We encourage attendees to take the space they need should these topics arise.    

Call In, Not Out  
This is an educational space and there are varying degrees of familiarity and fluency with identities, expressions, concepts, and language. We ask that attendees try to be grounded in the positive intent of others’ learning experiences. Look for opportunities to call people in, rather than out. This means engaging people one-on-one at times when they express themselves in ways that may run counter to one’s own style or preferences.  We are all learning from each other.  

Identity Stays, Knowledge Leaves  
Being part of the Summit community requires mutual trust. The platform is closed, password protected, and not public – but people will be sharing their experiences, learnings, and giving shout-outs on social media (just as they would at an in-person Summit). We encourage you to show up as your authentic self and trust that information shared in this community stays in the community, while also understanding that there is an inherent risk in sharing personal information on message boards at a forum this size. Video-recording live sessions (via your computer or handheld device) or taking photographs/screengrabs of live conversations and messages is not permitted. Please honor the trust of those who have shared themselves, just as you would want from them in return.  

Please note: Across Executive Forum, speakers are taking part in both personal and professional capacities.  

Code of Conduct/Community Guideline Violations  
Should you not abide by the above criteria, Out & Equal reserves the right to take action to address the situation. This could result removing you from a session, and/or revoking your conference attendance. 

We appreciate the caliber of content and experiences all attendees bring to Executive Forum. Thanks for helping to make this a welcoming event for all.